The backbone of your home daycare is the contract and policies. These are an absolute essential item, whether you make your own, use ours as a guide, or simply use ours and fill in your specific information. We can’t say enough about having a contract and policies!
Our Childcare Policies and Contract is a combined seven-page document. This saves parents (and providers!) paper, time, and keeps things clear and simple.
We’ve dedicated this document to specifically lay out the way we want our home daycare to run daily, weekly, and monthly. It includes everything we need parents to know before starting at our childcare!
PROVIDER TIP: We have parents read through this document BEFORE the interview! That way we can avoid any issues before spending time on an interview that won’t be going anywhere. Learn more interview and screening tips here.
As an instant download PDF in our Etsy Shop, you have instant access to the file. It includes spaces to insert your own information, such as tuition prices and daily hours, or you can download and use it as a guide to writing your own!
Our first page is dedicated to specific information on the child, registration policies, and what items and fees are required for registration.
We have a yearly registration fee covering our paperwork, materials, and supplies cost – it also works as a holding fee between registration and start-date.
It also includes the very important section on how to un-enroll from our daycare – one month’s notice.
PROVIDER TIP: Parents sign EACH page of this document at registration. It ensures clarity and understanding!
Our second page covers attendance. We cover the days that we are closed for vacations or holidays, the times and days that the child will be paying for attendance, policies for arrival and departure including pick-up, absences, and emergency weather closings.
We attach a yearly calendar to the back of our contract & policies outlining specific closings and hours in advance.
We include things like what kinds of clothing and shoes are appropriate, items that parents should supply, and items that we provide, as well as our sign-in policies and our exclusive and essential OUTDOOR GUIDE – our seasonal guide for parents on what to expect when kids are playing outside at daycare.
PROVIDER TIP: We choose to provide diapers and wipes! Learn more about why here.
Page four outlines our specific educational practices including Parent Communication, Visitors and Observation (how to have an open-door policy that works for YOU and for parents!), Accidents & Injuries, and Behavior.
Our behavior section lists our guidance practices developed in our years of daycare, parenting, and early childhood education – timeouts are a last resort before a phone call home.
We provide the Eight Readiness Signs, that we must see during care that indicate the provider should start assisting in the training process, the Four Potty-Trained Requirements, which we must see during care that indicate the child is ready to wear underwear, as well as several potty-training practices that help parents understand the difference between potty-training in daycare and potty-training at home.
PROVIDER TIP: Parents provide pull-ups – they are NOT a necessary potty-training item.
Page six is exclusively our Illness Policy. In our years of home daycare experience we have had the opportunity to come in contact with a multitude of illnesses, symptoms, parent issues, and provider issues regarding illnesses. We list events that may result in termination (medicating a child without notifying the provider), all symptoms that require exclusion from care, and all situations that require exclusion from care. In addition, we have our medication policies on this page.
PROVIDER TIP: Children should NOT attend the day after having vaccines! Learn more here.
There is a place to list possible tuition rates and for parents to write in their chosen tuition (based on schedule and age of the child).
Tuition is always pre-paid and there are only a few reasons for a possible tuition reduction.
Also included are all Surplus Fees – Late Pick-up, Late Payment, Returned Checks – AND the fees for each.
PROVIDER TIP: Children should not attend care until all payments are up-to-date!